Reporting season is in full swing, and TCEC has already held two sessions on this topic. This newsletter details the answers to some questions that came up at those sessions.

Have you heard the phrase, “An organization is only as good as its people?”

It’s true that the passionate and dedicated agency staff of California’s tobacco prevention projects are what drive the success of these programs. However, when these team members move on to new projects, jobs, or life paths, what happens to the program’s progress?

Many project directors and new agency staff can tell you—it’s difficult to continually start from square one! Staff turnover is a common challenge for both local lead agencies and competitive grantees working in tobacco prevention. 

Here at TCEC, we often get questions about writing up results in reports. And most of these questions center around that pesky word: Requirements.

What am I required to do?

What are we required to include?

And of course this makes sense, as we all have deliverables we are bound to submit. (For more guidance on reporting requirements, see TCEC's page on Reporting Results.)

Daylight saving time is coming to a close here in California. When we were younger, my brother would call POP-CORN, which was a phone service that you could call and hear the correct time. Did you ever do that? He would call POP-CORN right before the time change, and the automated message would answer, “At the tone, Pacific Daylight Time will be…1:59 and 50 seconds.” Then 10 seconds later the chime would say, “Pacific Standard Time will be 1:00 exactly.”  

Once an intervention or evaluation activity is over, it can be important for those involved (project staff and volunteers) to reflect on what happened and discuss what worked, where there is room for improvement, and what any next steps should be. (See documenting organizational history.) Depending on how complex the activity was, this process could be fairly quick – anywhere from 30 minutes to an hour or two.

What's the point of giving feedback, anyway? Will my comments actually change anything? 

If you've interacted with the Tobacco Control Evaluation Center at any point, you've undoubtedly received requests for feedback— whether on a training, a webinar, or how satisfied you were with our technical assistance.

Evaluation report writing can be an intimidating task, especially when it comes to Final Evaluation Reports (FERs). Our website has many resources that can help with FER writing and hopefully ease some of that anxiety. However, after hearing from evaluators in the field, we wanted to answer some of the questions about how FERs are scored. So grab your favorite beverage, sit back, and read on as we share the process with you.

Every quarter, evaluators have an opportunity to connect with other evaluators in the Tobacco Evaluator Alliance. At the last meeting, some requested additional help on FER writing, so we got together with Yaneth from the Hispanic Coordinating Center to quickly offer a FER Q/A session.  These are the main takeaways from that session and an invitation to join us for the next one.

If you’re reading this in between your marathon of writing FERs and BERs: Keep it up!  You got this! 

If you’re reading this after you’ve come up for air from sending off all the reports: Congrats!  You deserve a breather from this whirlwind of a contract!